5 limitations of using accounting software
Accounting software designed and used to make things easy for a business that includes accounts managements, auditing, human resource management, and many other functions. Small business or large enterprises depend on the installation of accounting application to avoid the mistakes or errors and to improve working efficiency. There are multiple stores, malls, industries, and even retail stores are using online accounting system. No doubt they are time-saving, efficient and make the task easy and save information. But there is a number of limitations are also associated with the use of accounting applications.
Here we have some limitations associated with the use of accounting software:
Loss of Information
Companies are relying on the accounting software to record and maintain accounts and reports, but it can cause work disturbance and even you might face a loss of data due to system shutdown and if do not have a proper backup. In case of software shutdown or due to any interruption your system can even lose all financial records.
Through accounting software, it is easy to record and maintain reports and financial books, but the most considering point is software will not differentiate between information and data validation. You need to input the data manually in software so you cannot identify the misleading or incorrect information without reviewing the financial reports.
The accounting software includes cost means installation, maintenance, customization as well as up-gradation. It will not impact much if your system pays off in terms of facilitation like save time, improve efficiency and much more. In large enterprises, the cost may not be as such a limitation but for small business, retailers it is a limitation because it took times to recover on that cost in terms of efficacy and returns.
The most common and problematic limitation of using accounting software is shutdown and down in system connectivity. In stores, malls and most of the retailers shift their accounts, sales and inventory recording on software. Due to system connectivity loss or shutdown in back up stop the working and you may be unable to perform tasks until all will goes start again.
Risk of manipulation
The major threat of the computerized systems is the risk of manipulation or fraud. Through accounting software companies record and save personalized and financial records. If the system does not have a strict control system then the information can be stealing or manipulated easily. So, it is important to make a check on it and control over the authorization and access to avoid the risk of fraud.