BASIC MODULES
- Customers
- Suppliers
- Inventory
- General Ledger
- Settings
CUSTOMERS
Customer set-up
Add or manage customers
Add new customers
Transactions
Reports
Set up
Customer transactions include;
Quotations, Sale orders, Delivery notes, Invoices, Payments, Sale Returns.
- Sales Quotations: Inquiry of sales orders. Quotations can be placed by inputting items code and price/unit.
- Sale Orders: Customer name and payment terms are included. Shipping/ carriage cost can be added to the item price to make total cost. Order delivery details includes required delivery date and locations and name of shipping company.
- Delivery Note: when goods are delivered, a delivery note is made notifying that goods are delivered to customer.
- Credit Invoice: Delivery notes can be converted into credit invoice which creates accounts receivables and credit sales.
- Receive Payments: payment from customer, complete or partial allocation of amount
- Sale Return: a credit note can be issued against any of the items returned by the customer.
All these documents can be printed after each entry. Most of the documents are also editable.
Set up
Add customer
Add Branches
Sales type
Sales Persons
Customers Transaction
Cash Invoice
- Select customer and opening balance date
- Enter OB in item code and then total opening balance
- Add item
- Place invoice
Customers Reports, Print reports, Customer Balance (verification of balance).
SUPPLIERS
Transactions
Reports set-up
Supplier transaction module contains;
- Purchase Orders; Purchase order can be raised from the list of suppliers and items required. A required delivery date can also be set.
- Goods Received Note; A GRN can be made once the order is received from the supplier.
- Supplier Invoice: once goods are received invoice is made. Effect of this invoice can be seen on GL and inventory status report.
- Payments: Entries are made for payment to supplier. Supplier can be chosen from supplier list and accounts from which payment is made.
- Purchase Return/Credit Note: Supplier credit note shows the purchase return to the supplier only for current period.
Each of the documents can be printed after each entry and their effect on GL can be seen after entry made.
Supplier set-up, Supplier Details, Add New Supplier, Supplier Transaction, Credit Bill.
- Select supplier and opening balance date
- OB as item code
- Enter opening balance amount
- Add item
- Process invoice
Suppliers reports, Print reports, Supplier Balances report (verification of Balances).
INVENTORY AND ITEMS
Transactions Reports Set up
Unlimited of items can be created from the list with a specified code given to it. Each item can be given a new category. How each item is measured can also be defined. Image of each item can also be uploaded. Items can be adjusted into different currencies depending on the sales type. Re-order level for each inventory can be added.
Inventory locations are also available for each item along the contacts for delivery. Inventories can also be transferred from one location to another. Inventories status shows the quantities on hand, re-order level, quantities ordered along with demand for quantity.
There are codes for bar code scanning as well.
Set Up
Item bar codes, categories, location movement types, unit of measures, Inventory set-up, Insert new items, Inventory Transaction, Enter opening Balance.
- Enter location and opening balance date
- Select detail as opening balance
- Enter item code , quantity, cost
- Add item
- Click process Adjustment to save
Inventory Reports, Inventory valuation report (verification purpose).
GENERAL LEDGER
- New accounts can be made with account groups specified by the account code. Amendments can also be made on existing accounts
- Payments and receipts entries in journal entry
- Transfer of funds from one account to another showing GL effect as well.
- Manual journal entries
- Reconciliation of bank accounts and cash in hand.
- Budget comparison of each period
- Addition of new bank accounts
- View or print transaction
BANK
How to setup a bank.
General Ledger setup Chart of Accounts
New Account
Account code
Account Name
Add Account
General Ledgers Set up Add bank account
Account Name
Bank account GL code as used above, bank name, number and address
Add new
How to enter opening balance
General Ledger transaction Journal Entry (JV)
- Select opening balance date
- Account code and description
- Opening balance in debit column
- Add item
- Selection account code as 3351, account description as Opening balance Equity
- Enter total amount in credit side
- Add item
- Process Journal Entry
SETTINGS
Company Set up Miscellaneous Maintenance
- Setting up company along with basic information about company like name, contact details, fiscal year.
- Setting up access rights for each set up.
- Define payment terms.
- Information about shipping/carriage company.
- Attachment of addition documents.
- Void a transaction.
Setting, Maintenance, Void a transaction
Select type and transaction number from the list
Click void and proceed
This action cannot be undone
REPORTS
- Number of reports can be printed in pdf format. Excel can also be used.
- Selection of reports for specific period
- Reports can be automatically emailed to user.
Following are some reports classes;
- Customers
Customer Balances | List of outstanding balances of each customer |
Customer Balances -Detailed | List of customer balances with details information |
Aged Customer Analysis | Shows aging of customers with option of graphical view |
Customer Detailed listing | Customer list and their information |
Price Listing | List of products sold with their prices and G.P earned on it. |
Order Status Listing | Shows lists of order with their status |
Salesman Listing | |
Sales Summary Report |
- SUPPLIERS
Supplier Balances | Outstanding payments to suppliers. |
Supplier Balances-Detailed | List of supplier balances with detailed info like quantity purchased |
Aged Supplier Analysis | Shows payment to supplier in credit period with graphical view. |
Payment report | Shows payment made to suppliers |
Outstanding GRN Reports | No. of outstanding GRN’s with units and their price. |
Supplier Detailed Listing | List of suppliers with their contact information. |
- INVENTORY
Inventory Valuation Report | Shows number of units in the inventory with their unit and total cost |
Inventory Planning Report | History of past months inventory and their future forecasted trend for future order |
Stock check sheets | Number of units available , required and on order |
Inventory movement | Number of units brought in and went out . |
Inventory Sales Report | Individual inventory sold and contribution earned on it |
GRN Valuation Report | Valuation of inventory received with quantity and price |
Inventory Purchasing Report | Quantity purchased from supplier with option of separate item , supplier and category |
Sales Summary Report | Units sold of a particular category with total sales value |
Inventory History | History of inventory either purchased or produced, transferred to a location, delivery to customer and inventory left in hand. |
Dated Stock Sheet | Inventory on hand at a particular date. |
- BANKING
Bank Statement | Statement of all bank accounts for a period of time |
- GENERAL LEDGER
Chart of Accounts | List of charts of accounts with their codes and balances |
List of Journal Entries | Displays journal entries with a particular type like bank payment |
GL Accounts Transaction | Transactions between two accounts. |
Annual Expense Breakdown | Summary of revenues earned and expenses month wise |
Balance Sheet | Asset, liabilities and capital at a particular date with graphics |
Profit and Loss | Profit /loss for the period and comparison with accumulated |